While many schools will invite staff members as they are added to a school's brightwheel account, some prefer to hold off until they are ready to launch the platform at their school! If you didn’t send an invitation during the account creation process, you can send it at anytime after as long as the staff member has an email address listed. We'll walk you through how to invite teachers and staff through the web and mobile apps. You can also track who has completed their account activation right from the web app!

If your staff member(s) are using brightwheel as a staff member and a parent, review our resource here for more information on how their accounts should be set up.

Table of Contents


Invite on the Web

Invite your teachers and staff from the web app at any time!

  1. Navigate to the Staff section on the website

  2. Scroll down and locate the staff member you wish to invite

  3. Click the Options dropdown menu
    Please Note: You can also click the staff member’s name to be loaded into their profile and will be able to click the orange Invite for the first time button at the top of the profile

  4. Select Invite

  5. Click Yes, Invite in the confirmation popup

Once invited, the staff member will receive an email resembling the example below to set up and log in to their staff account!


Invite Staff From Your Mobile App

Sending an invitation to an already created staff account on the mobile app is just as easy!

  1. From the Administrator Home, tap School Profile

  2. Select the Staff tile at the top of the dashboard

  3. Choose the desired staff member to be invited

  4. Tap the orange Invite to join brightwheel button at the top of the screen

Once the invitation is sent, the staff member will receive the same email as shown above.


Tracking Sign-ups and Resending Invitations

You can track staff signups at anytime right from the Staff List. In addition to tracking sign ups, if you’ve sent an invitation and the staff member hasn’t received it, you can easily resend it! Review more details on Tracking Staff Sign-Ups if needed.

Please Note: If you’ve resent an invitation but the staff member is still not receiving it, we suggest advising them to manually sign up and activate their account by using the same email address you use to create their account.

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