Time Summary Report

[For Admins + Managers] Learn how to quickly run and export total hours worked for staff members using the Time Summary Report.

Sabrina avatar
Written by Sabrina
Updated this week

The Time Summary Report will generate the total number of regular hours and overtime hours a staff member has worked in a specific date range.

💡 We also recommend viewing this same information that is now centralized by navigating to the Staff & Payroll page and then Time tracking. Learn more about the Time tracking page here.

View and Export

By default when navigating to this report, all staff members will be listed with the total regular hours and overtime hours they have worked from their very first shift to the most recent. Administrators have the option to filter this report as needed.

  1. Log in on the web

  2. Navigate to the Reporting page on the side menu and select Reports

  3. Under Staff reports, select Time Summary

  4. Select the Staff Member using the dropdown filter

  5. Use the Date from/to pickers to select the appropriate range

  6. Click Apply to filter the results

  7. Download, Export or Print as needed

    1. To download or export, click the Export button

      1. Select File Type: CSV or PDF

      2. If downloading, simply click Download

      3. If exporting, select recipients from the list, or add email addresses for new recipients and then click the Email to button

    2. To print, click the Print button

      1. Adjust the print settings and print on a local device

Calculating Overtime

Administrators can also use the Time summary report to calculate overtime hours worked by staff. The calculations are based on the program's week start day which defaults to Sunday but can be easily changed at any time in school settings. Any hours over 40 within a seven-day period based on that week's start day will be considered overtime.

ℹ️ Overtime calculations will include any tracked time over 40 hours per week. This calculation does not account for state-specific overtime laws, such as those in Alaska, California, Colorado, or Nevada.

Time Summary for Removed Staff

Once a staff member has been removed from brightwheel, their name will no longer appear in the drop-down menu when viewing Time Summary or Timecard Reports. To view these reports for removed staff members:

  1. Log in on the web

  2. Navigate to the Reporting page on the side menu and select Reports

  3. Under Staff reports, select Time Summary or Timecards

  4. Leave the Select Employee field blank to run the report for all staff members

  5. Select the needed date range

  6. Click Apply to generate the report

  7. Export the report as a .CSV file to an email address

  8. Open the attached report, and use a spreadsheet tool to search or filter for the removed staff member's name

Brightwheel's payroll offerings are a complete, easy-to-use payroll solution enabling providers to automate tax filings, save time, and manage payroll with confidence with the #1 payroll provider for small businesses.

Did this answer your question?