The Time Summary Report will generate the total number of regular hours and overtime hours a staff member has worked in a specific date range.
View and Export
By default when navigating to this report, all staff members will be listed with the total regular hours and overtime hours they have worked from their very first shift to the most recent. Administrators have the option to filter this report as needed.
Log in on the web
Navigate to the Reporting page on the side menu and select Reports
Under Staff reports, select Time Summary
Select the Staff Member using the dropdown filter
Use the Date from/to pickers to select the appropriate range
Click Apply to filter the results
Download, Export or Print as needed
To download or export, click the Export button
Select File Type: CSV or PDF
If downloading, simply click Download
If exporting, select recipients from the list, or add email addresses for new recipients and then click the Email to button
To print, click the Print button
Adjust the print settings and print on a local device
Administrators can also use the Time summary report to calculate overtime hours worked by staff. The calculations are based on a few options that can be changed at any time from your School Settings tab.
View Overtime Setting Options ↓
View Overtime Setting Options ↓
Week Start Day: program's week start day which defaults to Sunday, meaning weekly overtime is calculated based on Sunday - Saturday weeks by default.
Weekly Overtime: the amount of hours worked in a week that trigger overtime hours for staff members. By default, this is set to 40 hours (the federal standard).
Daily Overtime: the number of hours worked in a single day (counted as 12:00am - 11:59pm in the school's local time) that trigger overtime.
Single overtime: any hours worked in a single day beyond these are counted as overtime. Turned off by default, but there are certain jurisdictions that require daily overtime after 8 hours in a single day.
Double overtime: any hours worked in a single day beyond these are counted as double overtime. Turned off by default, and only can be enabled if single daily overtime is enabled. There are certain jurisdictions that require daily double overtime after 12 hours in a single day.
Some employers in California may be required to calculate overtime based on weekly and daily thresholds. Let's assume a school has work weeks starting Sunday with a 40-hour weekly overtime limit, an 8-hour daily single overtime limit, and a 12-hour daily double overtime limit.
Here's what the overtime calculations would look like for a single employee at that school with the following hours worked:
65 Total Hours Worked
Time Summary for Removed Staff
If a staff member has been removed from brightwheel, you can still pull up their past time summary if needed for your records or payroll purposes. All deleted staff will appear at the bottom of the Employee Name filter with an (Archived) note in front of their name.
To view this report for removed staff members:
Navigate to the Reporting tab on the left sidebar of your brightwheel account
Select Reports > Staff Reports > Time Summary
Select the desired date range
Use the Staff Member filter to locate the removed staff member
Hit Export or Print in the upper right corner to download those records
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